St.Clere's F.C. Official Website Football Club


      Club Rules


                                                 St Clere's F.C.          

1. Name

The Club formed on 25th November 2008 shall be called St Clere's Football Club and will be affiliated to the Essex County Football Association and play in the leagues and competitions as determined by the Executive Committee.  Our Club colour shall be orange and black..

2. Objective

The objective of the Club is to provide coaching and training in the skill and regulations of Associated Football.

To develop football within the local community across all age groups, and abilities.

To develop players who can play at the highest professional level upon leaving the Club.

3. Committee

The Club shall be controlled by an Executive committee that will consist of a minimum of
5 members and a maximum of 16, they shall be as follows for 2020/21 as re-elected at AGM on 16th June 2020

President    Jon Purkiss    

Chairperson    Bill Mumford

Vice Chairperson   Michael Sansom

Club Secretary  Sarah-Jane Fox                                                                                                                           

Club Treasurer   Jon Purkiss                                                                                                                             

Liaison Officer   Tina Richards

Minutes Secretary   Sarah-Jane Fox

Pitch Secretary   Tina Richards

Child Welfare Officer  Richard Pumfrett

Additional Child Welfare Officer Tina Richards                                                                                          

Social Secretary    Michael Sansom

Youth Development Officer  Ricky Graves

Press Officer / Website Editor  Richard Pumfrett  

Kit Secretary Tina Richards

Referee Secretary Tina Richards

A person can hold more than one position but shall only have one vote. 

Candidates for election shall be proposed and seconded by Club Members and advised to the Club Secretary by the end of May of each year before the club AGM.

Appointment of all Managers, Assistant Managers and Coaches shall be at the discretion of the Executive Committee.

Honorary members may sit on all committees without the need to hold office. The executive committee shall meet once per month during the playing season and thereafter at the committee's discretion and the proceeding of such meetings shall be duly recorded and circulated to all of the executive committee and Managers and Coaches of every team.

At a meeting of the Executive Committee 3 persons shall form a quorum.

4. Powers of the Committee

All property and assets of the club shall be vested in the Executive Committee.

The Executive Committee shall have the authority to fill any position that may become available between the Clubs Annual General Meetings.

The Executive Committee shall have the power to suspend or dismiss any official deemed guilty of misconduct or behaviour prejudicial to the good name and reputation of the Club.  Any member suspended or dismissed will have the right to voice their case at the Annual General Meeting.

The Executive Committee shall have the power to declare a seat vacant should a member be absent for 3 consecutive meetings without an explanation deemed to be satisfactory.

The Executive Committee shall have the power to restructure any and all meetings in the best interest of the Club and its members.

The Executive Committee shall have the power to appoint any Sub-committees that it may deem necessary in the running of the Club.

The Disciplinary Committee will be made up of any of the above but a minimum of 4 must be present at any disciplinary hearing.

No disciplinary action will be taken until full facts are available unless violent conduct is involved.  Protection of children will always be a priority.

5. Membership

Membership of the club shall consist of the Executive Committee and all registered players.

All Executive Committee members, Managers and Coaches shall receive a copy of the Club's Constitution.

All new players shall be given an en-rolement form that will outline the Club's Rules of Conduct and Standards, this must be signed by the players Parent or Guardian as acceptance of these Rules and Standards (if the player is under 18 years of age).

Each Member shall be entitled to one (1) vote.

Members under the age of sixteen (16) will not be allowed to exercise membership voting rights.  Only their parents or Guardian will be empowered to exercise those rights to vote.

Any Member may exercise their right to vote by proxy at the Club's Annual General Meeting.  Votes must be on the appropriate forms that can be obtained from the Club Secretary.

Honorary titles such as Life President or similar positions may be awarded in special cases in recognition as service to the Club.  This will require a two-thirds majority of the Executive Committee.

Honorary Members who have not been active in the clubs affairs for the previous twelve months without a satisfactory explanation will remain such only in name and will not be entitled to take their seat at any meeting or be permitted to vote.

Any Honorary Member who wishes to resume an active role in the Club may do so by informing the Club Secretary in writing and attending three (3) consecutive meetings before seeking re-election from the Executive Committee.

A Member wishing to resign shall give notice in writing to the Club Secretary such notice must be accompanied with any monies outstanding and return of the club kit and equipment.

The Club Secretary shall keep a register of all members along with dates of their registration.

6. Fees & Subscriptions

The Club shall charge an Annual subscription for all members to cover the running cost of the Club.  The fee for the preceding season will be set at the AGM.  The fee will be collected in full from all Members within 28 days of acceptance of membership unless otherwise agreed by the Executive Committee.  Refer to paragraph 5.7.

All Club registration fees to be received before commencement of playing season otherwise Membership shall be deemed to have been terminated unless a special agreement with the Executive Committee has been made.  Players joining after playing season has commenced must pay their fees in full at the time of registering.

In the event of non-payment of league fines or weekly subscriptions Membership may be suspended or terminated with until such times that all monies are received.

Weekly fees are to be paid to the Manager direct who will provide detailed information on any funds held on a monthly basis or as and when required by the Club Treasurer.

7. Financial

The club treasurer shall keep accurate and timely records that will be closed two weeks prior to the AGM each year and at which times a set of accounts detailing the Club expenditure and income along with a balance sheet will be produced.

All cheques must carry two signatures.  The officers empowered to sign are Club Treasurer, Club Secretary, Club Chairperson and one other committee member.

Managers may hold a secondary account to cover fines and referee fees; these are subject to inspection by the Club Treasurer at any time.

8.  Dissolution

A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present

The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club

Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another club, a Competition , the Parent County Association or the FA for use by them for related community sports

9. Annual General Meeting

The Annual General Meeting shall be held no earlier than 31st May of each year.

The Club Secretary shall give no less that 14 days notice to all members of the AGM.  At the meeting a minimum number of 3 persons shall form a quorum.

The Financial Statement and Chairperson's Annual report shall be received at the meeting.  The Executive Committee and Officers of the club will then stand down and will become nominees for re-election for the following year.

10. Extraordinary General Meeting

An EGM may be convened by the membership whenever deemed desirable.  The request for such a meeting must be in writing supported by documentary evidence delivered to the Club Secretary and have the support by way of name, address and signature of not less than 20% of the Club membership.

The Club Secretary shall give no less than 28 days notice in writing of such a meeting.  At such a meeting 20% of members or membership shall form a quorum.

11. Alteration to the Constitution

No alteration to the Rules of the Club shall be made except at the AGM or EGM convened for that purpose and only if supported by a majority vote at such a meeting.

10.2 Notice of any proposed changes to these rules must be delivered to the Club Secretary by the 30th April of each year and notified to all members of a meeting as described in section 8.2.

12 Addendums to the Club Rules

At the committee's request , the following rules have been voted on and approved at past AGM's

No refund will be given to any player who chooses to leave the club of their own accord, following a decision made by the committee at the November 2009 Committee Meeting (amended 12/11/09)

If a player is asked to leave by his Manager or the Club then the decision regarding a refund will be discussed at the next committee meeting and a decision made by a vote. If a refund is applicable this will be done on a monthly pro-rata rate (amended 12/11/09)

Rule Changes and additions for 2013/2014 as voted in at AGM 4th June 2013

Process for chasing non payment of signing on fees and others fees owed to St.Clere's F.C by players will include contacting the Essex FA to sine die players until payment is fulfilled.

The maximum players in a youth team squad restricted to 16 unless committee agree otherwise and requested by Managers in extreme circumstances. This rule will enable players to have sufficient playing time to progress and enhance their skills and not be rested on a rota basis.

Reimbursement of referee fees to Managers at the end of season, if teams are represented at a least 70% of committee monthly meetings. Fees will be returned to club if targets are not reached.

Rule Changes and additions for 2014 - 2015 as voted in at AGM 3rd June 2014

An administration fee of £1.00 will be added to all fines received from the ECFA, leagues and
other associations.

All St.Clere's FC teams will enter the club's annual tournament of their age group is run. Individual teams will be charged the tournament entry fee if they fail to field a team.

The executive committee will sanction the purchase/issue of match kit for individual teams
based on need. Teams can apply for replacement kit every 2 years Kit will be reused where

Proposed registration fees for 2014 - 2015:11-a-side = £95.00, 9-a-side = £85.00, 7-a-side =
£75.00,5-a-side is £65.00.This represents a £5.00 increase for all team types, the first increase in
registration fees since the club formation

Rule Changes and additions for 2015 - 2016 as voted in at AGM 20th May 2015

Each team to provide yearly accounts, which are to be disclosed to the Committee and/or any parent who wishes to view them on request.

Each team must supply two raffle prizes per club event or £20 instead.

A £50 minimum income to be received from each team for their presentation night, to cover costs of this event and any other Social Events at the discretion of the committee.

Adverts for players or articles/team photos of team successes ,which are to be published in the local media ,MUST be circulated to the committee first for approval.

Reimbursement of referees fees to Managers at the end of the season will be allocated on representation of the team at a least 85% of the monthly committee meetings during the season just completed. This is an increase from 70% which was implemented for the 2014/15 season and failure of this target will mean that the fees will be kept by the club.

Rule Changes and additions for 2017 - 2018 as voted in at AGM 3rd June 2017

Registration fees for 2017 - 2018:11-a-side = £100.00, 9-a-side = £90.00, 7-a-side =
£80.00,5-a-side is £70.00.This represents a £5.00 increase for all team types, the first increase in
registration fees since the club formation

Proposal that company logos should only be printed on kit purchased by sponsor was rejected by committee as kit belongs to the players/parents.

A proposal to increase signing on fess to pay for a storage container and portable lighting for use around 3G was rejected unanimously due to club finances. Proposal to buy 2nd hand container will by looked at by Mick Stallard

Rule Changes and additions for 2018 - 2019 as voted in at AGM 6th June 2018

Registration fees for 2018 - 2019:11-a-side = £105.00, 9-a-side = £95.00, 7-a-side =
£85.00,5-a-side is £75.00.This represents a £5.00 increase for all team types and was accepted on a majority vote

The club will now OWN kit issued to players to reduce the amount of kit that is ordered and hopefully in some cases be recycled accordingly

Teams above U17 age group will now be allowed to sign an unlimited number of players but must still adhere to any league rules regarding registration numbers and substitutes allowed during competitive games

Rule Changes and additions for 2020 - 2021 as voted in at AGM 16th June 2020

Any team, individual or manager found to be breaking the club rules or the constitution of the club will be liable to a fine at the discretion of the club committee.

St Clere's Football Club

Rules and Regulations

All members are to uphold the good name of St Clere's Football Club at all times, they must act in a sportsman-like manor and observe and respect the laws of the game.

No playing member is to play for another club other than school activities, unless they have the express permission of their team manager.  Any player who is approached by another club or official of another club is to inform their manager or coach immediately.  They should also request the official to put this approach in writing as it constitutes a breach in Child Protection matters and we would need to confirm the approaching person?s intentions.  Any manager involved with another club must declare their involvement to the Executive Committee immediately to avoid a conflict of interest.  It is then at the discretion of the Executive Committee if any action is to be taken.

Overall responsibility for each team rests with the Team Manager who may, at their discretion, caution a player for any offence that is deemed necessary i.e. the use of foul and abusive language, violent conduct, non attendance at training or any other conduct liable to discredit St Clere?s Football Club.

Any fines issued on the Club by the football authority because of misconduct by a Club member, be it a player, parent/guardian or supporter, will be reimbursed by the member to the club within 14 days of notification of the fine along with any administrative charges passed on.  Failure to do so will lead to the suspension of the player until such times that the fine has been paid or removal from the Club.

Every player/member shall be responsible for any kit and equipment issued to them (which shall remain the property of St Clere's Football Club at all times).  Any player losing, improperly using or wilfully damaging the kit or equipment shall make good at the satisfaction of the Club.

In the event of a player leaving the club all kit and equipment must be returned to the team manager within 14 days and before the Club can cancel their registration with the league and allow them to register for another Club.

Every person becoming a member of the club shall have to assent to these rules along with its code of conduct.

The Executive Committee of St Clere's FC will not tolerate any bad behaviour and action will be taken against those who disregard this.


St Clere's Football Club

Managers Monthly Meetings

So that all meetings can move along quickly and smoothly we will adhere to the following structure

· Apologies

· Acceptance of the previous minutes

· Chairman's Report

  Report from Club Secretary

· Report from Club Treasurer

· Report from Youth Development Officer

  Report from Social Secretary

· Report from Pitch Secretary

  Report from Liaison Officer

  Report from Kit Secretary

  Report from Referee's Secretary

  Report from Child Welfare Officer 

  Report from Website Officer

· Any other business

If you have issues that you wish to raise under any other business, please contact the Club Chairperson, Secretary or Treasurer no later than 10 days before the meeting.

Each team must be represented at all meetings.  If the Manager or Assistant Manager cannot attend they must ask a parent to step in for them.

St Clere's Football Club

Code of Conduct for Players

The players are the most important part of the sport.  Playing for the team and for the team to win is a fundamental part of the game, though not winning at any cost, fair play and respect for all other involved within the game is of fundamental importance.

The player needs to understand that to be a member of St Clere's Football Club is something they should be proud to be associated with and the Club's code of conduct is their commitment to the Club.

A player should

· Make every effort to develop their own sporting abilities, in terms of skill, technique, tactics and stamina.

· Set a positive example to others particularly young players and supporters.

· Always give the maximum effort possible during a game, even if the team is in a position where the desired result has already been achieved.

· Play by the Laws of the game.  Never argue with the Referee or assistant referee's decision.

· Control your temper and use your energies for playing football.  There is to be no bad language towards anyone, especially towards match officials or your opponents.

· Make every effort consistent with fair play and the laws of the game to help their own team win.

· Avoid all form of time wasting and cheating.

· Accept winning and losing equally.

· Avoid violence and rough play and help injured players (by kicking the ball out of play and informing the match officials).  Treat all Players, as you yourself would like to be treated.  Never bully or take unfair advantage of any Player.

· Show respect to all match officials and accept their decision without protest. Co-operate with your Manager/Coach, Team-mates and Opponents.  Without them you would not have a game.

· Take pride in your appearance when representing the Club, both on and off the pitch.

·If you wish to discuss any concerns or problems you have with team mates, manager or trainer/coach or any concerns that could be causing you distress contact our Child Welfare Officer Richard Pumfrett on email at [email protected], if you deem the matter is very urgent call for advice FA/NSPCC Child Protection Help Line on 0808 800 5000

St Clere's Football Club

Code of Conduct for Parent/Guardian/Carer

1. Remember your son/daughter is involved in football for their enjoyment, not yours.

2. Encourage him/her to play by the Laws of the Game and not to argue with referees and other officials.

3. Teach him/her that fair play is more important than the victory.  Read the Laws of the Game, to understand decisions made by officials.

4. Never question the Referees or assistant referees judgement or honesty.  Remember they are only human, just like you.

5. Use positive praise and encouragement.  Never ridicule or shout at your player or others.  Support all efforts to remove verbal, racial and physical abuse from Football.

6. Set a good example.  Applaud good play by your team and by members of the opposition.

7. Recognise the value and importance of Managers, Coaches and others that help with the team.  They give their time voluntary to provide football for your child.

8. Any person not complying with the above codes of conduct may have disciplinary action taken against the, by St Clere's F.C. or the E.C.F.A.

St Clere's Football Club

Code of Conduct for Managers/Team Coaches & Club Officials

1. Encourage good football with positive praise.  Support all efforts to remove verbal, racial and physical abuse from the game.

2. You are reminded that offensive and derogatory remarks to anyone are not acceptable.

3. You are as far as possible, responsible for the conduct and behaviour of Parents/guardians and Players at matches and training.

4. You are reminded that Referees and match officials are to be shown respect at all times.  Never question the Referees and assistant referees judgement or honesty.  Remember they are human, just like you.  This also applies to the person of whom you have agreed on to referee the match when in the case of a non-appointed referee.

5. You MUST show your opposition your Players Registration Cards before every match, even if they do now wish to see them.

6. You should be aware that in training and at matches you are likely to be in a public place.  The Reputation of the Club is to be upheld at all times.  Representatives from the Football Association and relevant leagues could attend at any time.

7. Always ensure that Players wear the correct equipment and it is in good order.  Player?s safety is paramount and adhere to Child Protection at all times.

8. Disciplinary action may be taken by St Clere's F.C. and/or E.C.F.A. if codes of conduct are violated.


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